Administrative Guidance

Child Nutrition Programs

Introduction

Section I. Administration & Monitoring Process

A.  Agreement and Policy Statement
B.  Programs Administered by Child Nutrition, Arkansas Department of Education
C.  Programs Administered by Arkansas Department of Human Services
D.  Monitoring
E.  Record Retention

Section II. Free/Reduced Price Meals

A.  Eligibility for Free/Reduced Price Meals
B.  Confidentiality of Eligibility Information

Section III. Financial Management Three Steps to Healthy School Meals

A.  Claim For Reimbursement
B.  Investing Child Nutrition Funds
C.  Loans to the Programs
D.  Revenue/Expenditure and Non-allowable Costs
E.  Capital Expense Exceptions
F.  Separation of Funds for Federal Child Nutrition Programs

Section IV. Meal Service

A.  Meal Service
B.  Competitive Foods
C.  Food Safety
D.  Meal Prices
E.  Special Dietary Needs

Section V. Menu Guidance

A.  Menu Planning
B.  Offer VERSUS Serve Options
C.  Crediting & Identifying Food Items in Menus
D.  Beverages (Required and Additional)
E.  Portions/Service of Meals for Pre-School Children

Section VI. ProcurementArkansas Dept of Education Child Nutrition Unit

A.  Allowable/Unallowable Procurement Practices
B.  Buy American
C.  Debarment and Suspension
E.  Exclusive Beverage and Snack Contracts (Pouring Contracts)
F.  Sales Tax

Section VII.  Appendices - these appendices are for reference only.  Please go to the forms page for the current school year forms.

 Appendix A:  Daily Record Form  (Excel worksheet / pdf format)
Appendix B:  Edit Check II with Instructions (Excel worksheet / pdf format)
Appendix C: On-Site Review Form
Appendix D: Verification Summary
Appendix E: Verification Tracker for School Use
Appendix F:  Cash Management Worksheet (Excel worksheet / pdf format)
Appendix G:  Agreement – 2001-2002 School Year (Word Doc / pdf format)
Appendix H: Civil Rights and Section 504 Rehabilitation Act 1973
Appendix I: Procurement Procedure
Appendix J: Meal Count/Collection Procedure Checklist
Appendix K: Policy Statement for Free and Reduced Price Meals – 2001-2002
Appendix L: Free and Reduced Price School Meals Application – Single Child
Appendix M: Free and Reduced Price School Meals Application – Multi-Child
Appendix N: Sharing Information with other Programs
Appendix O: Sample Agreement for Releasing Eligibility Information